Why More Surveyors are Switching to Mobile Dictation Apps
The way surveyors work has changed quite a bit over the years.
One thing we have noticed more recently is how dictation is being recorded and sent. More and more people are moving away from traditional machines and using their phones instead.
It is not a huge change on the surface, but in practice it makes a big difference to how quickly work gets done.
The Problem with Traditional Dictation
For a long time, the process was fairly fixed.
You would dictate on-site, go back to the office, dock the device, upload the files and then send them for typing.
It works, and a lot of people are still doing it, but it does slow things down.
Quite often, nothing really happens with that dictation until you are back at your desk.
The Rise of Mobile Dictation
Using a mobile dictation app changes that flow slightly.
Instead of waiting, you can dictate and send the file straight away.
That means:
- Work can be sent while you are still on-site
- Typing can start much earlier
- There is less build-up at the end of the day
It sounds simple, but it tends to remove a lot of the small delays that add up.
Using a Dedicated Dictation App
Most phones can record audio, but a proper dictation app makes things a lot easier.
At BackupTyping, we have our own dictation app which has been designed specifically for this type of work.
You can:
- Record dictation wherever you are
- Send files directly to us in a couple of clicks
- Keep everything in one place
We see this quite often with new clients. They start off emailing files or using older devices, then switch to the app and realise it just feels more straightforward.
Why It Matters
Time tends to disappear quite quickly during the day. This is exactly why many surveyors start looking at why outsourcing typing works rather than doing everything themselves.
Anything that speeds up the process, even slightly, makes a difference.
Faster dictation means:
- Reports are turned around sooner
- Clients receive documents earlier
- There is less admin waiting in the background
It also means you are not trying to catch up on everything later.
Flexibility During the Day
One of the main benefits is flexibility.
You can dictate:
- Between appointments
- Straight after leaving a property
- While details are still fresh
Most people find this improves the quality of what they are saying as well, simply because they are not relying on memory later. If you are new to dictation, it is worth looking at a few simple tips on how to dictate well.
Where Transcription Still Comes In
The app is only one part of the process.
You still need the document to be typed properly, formatted correctly and ready to send.
That is where a professional transcription service makes the difference.
If you want to see how this fits into the bigger picture, you can read more about audio transcription for chartered surveyors.
A Simpler Way of Working
For most people, the process ends up looking like this:
- Dictate on your phone
- Send it straight away
- Receive a completed document back
Nothing complicated, it just works better.
Mobile dictation is not about replacing what already works. It is more about making the process smoother.
For a lot of surveyors, it simply removes unnecessary steps and helps keep things moving.
BackupTyping is a chartered surveying specialist audio transcription and document production company working with a variety of clients from large corporations to small niche companies, all receiving the same high quality and fast service from a team of audio typists who worked at senior levels in chartered surveying organisations.
Try us instantly with our FREE dictation app!
