Save Time and Reduce Costs by Outsourcing Your Transcription

Spending Too Much Time on Typing?

If you’re still typing your own reports, letters, or documents, you’re using valuable time on a task that can easily be outsourced.  Transcription and document production are essential - but they shouldn’t slow your business down.

The Problem with Doing It Yourself

Handling transcription in-house often leads to:

The Smarter Approach: Outsourcing

Outsourcing transcription allows you to:

benefits of outsourcing transcription services including cost reduction, efficiency, and access to specialist skills

Why BackupTyping?

At BackupTyping, we provide:

We understand the needs of surveyors and property professionals - and we deliver accordingly.

A More Efficient Workflow

Simply:

  1. Dictate
  2. Send to us
  3. Receive a fully formatted document

No stress. No delays. No wasted time.

Outsourcing transcription saves time, reduces costs and allows businesses to focus on core work while benefiting from expert support and faster turnaround times.

If you are a chartered surveyor and need accurate, professionally structured documents quickly, BackupTyping is here to help.

BackupTyping is a chartered surveying specialist audio transcription and document production company working with a variety of clients from large corporations to small niche companies, all receiving the same high quality and fast service from a team of audio typists who worked at senior levels in chartered surveying organisations.  Contact - Call:  020 7096 1663 or Email us.

Try us instantly with our FREE dictation app!

BackupTyping Dictation App built for clients of our specialist property transcription service to use at no charge or licence. Just dictate and send to us at the touch of a button!

 

Related Articles:

What Is Audio Transcription for Chartered Surveyors?

Fee Earner or Typist? | Why Outsourcing Typing Works

Why Outsourcing Transcription Services Helps Businesses Save Time and Reduce Costs

Why Outsourcing Transcription Services Makes Business Sense

Companies today are under constant pressure to improve efficiency, reduce costs and remain competitive.  We have found that one strategy that continues to grow in popularity is outsourcing transcription and document production and for good reason.  From dictation to copy typing, outsourcing allows businesses to operate more effectively while focusing on what really matters.

What is Outsourcing in This Context?

Outsourcing transcription means sending your dictated reports, minutes or correspondence etc to a specialist provider like BackupTyping, who will produce accurate, professionally formatted documents on your behalf.

The Key Benefits of Outsourcing Transcription

Reducing Costs

Hiring, training and managing in-house staff is expensive.

Outsourcing removes:

You only pay for what you use.

benefits of outsourcing transcription services including cost reduction, efficiency, and access to specialist skills

Solving Capacity Issues

Workloads are rarely consistent, outsourcing allows for the peak and troughs of business:

Focus on Core Business

Your business wasn’t built on typing documents (ours is but yours isn't) - by outsourcing transcription, you can:

Access to Skilled Professionals

With outsourcing to BackupTyping, you gain access to experienced typists with property industry knowledge producing consistent, high-quality documents to your timeframe.

Why This Matters More Than Ever

Companies competing in today’s market must adopt cost-effective and efficient strategies.  Outsourcing non-core functions like transcription allows businesses to:

Summary

Outsourcing transcription services helps businesses reduce costs, solve capacity issues and focus on core activities.  It provides access to skilled professionals while improving efficiency and productivity.

Why Choose BackupTyping?

BackupTyping specialises in transcription and document production for property professionals.

We help you:

Ready to improve your workflow?

Send us your dictation—we’ll take care of the rest.

If you are a chartered surveyor and need accurate, professionally structured documents quickly, BackupTyping is here to help.

BackupTyping is a chartered surveying specialist audio transcription and document production company working with a variety of clients from large corporations to small niche companies, all receiving the same high quality and fast service from a team of audio typists who worked at senior levels in chartered surveying organisations.  Contact - Call:  020 7096 1663 or Email.

Try us instantly with our FREE dictation app!

BackupTyping Dictation App built for clients of our specialist property transcription service to use at no charge or licence. Just dictate and send to us at the touch of a button!

 

Related Articles:

What Is Audio Transcription for Chartered Surveyors?

Fee Earner or Typist? | Why Outsourcing Typing Works

Speech to Text vs Human Transcription: Why AI Misses the Mark for Surveyors

Do you know your ‘cornicing’ from your ‘corner sink’? Speech to text AI doesn’t

As transcription technology continues to evolve, many surveying professionals are exploring speech to text alternatives. On the surface, AI-driven dictation tools seem like a quick and cost-effective solution.

However, when it comes to property-specific terminology, context matters - and this is where AI often falls short.

We tested several speech to text systems ourselves.

The results were … interesting.

Words like:

In more serious cases, entire phrases or paragraphs were missed entirely.

Why Speech to Text Struggles in Surveying

Speech recognition tools are built to process general language, not specialist surveying terminology.

They often:

Even simple instructions like “full stop paragraph” are often typed exactly as spoken - something no experienced typist would do.

The Problem with “DIY” AI Transcription

While speech to text can be useful in controlled environments, survey reports are rarely simple.

By the time you:

Any time saved is often lost.

Why Human Transcription Still Wins

A professional transcription service understands:

More importantly, they allow you to:

Focus on your work - not the mechanics of typing.

Conclusion

Speech to text technology is improving - but it still has limitations, especially for chartered surveyors producing professional reports.

When accuracy, structure and reliability matter, human transcription remains the superior choice.

If you are a chartered surveyor and need accurate, professionally structured documents quickly, BackupTyping is here to help.

BackupTyping is a chartered surveying specialist audio transcription and document production company working with a variety of clients from large corporations to small niche companies, all receiving the same high quality and fast service from a team of audio typists who worked at senior levels in chartered surveying organisations.  Contact - Call:  020 7096 1663 or Email us.

Try us instantly with our FREE dictation app!

BackupTyping Dictation App built for clients of our specialist property transcription service to use at no charge or licence. Just dictate and send to us at the touch of a button!

 

Related Articles:

What Is Audio Transcription for Chartered Surveyors?

Fee Earner or Typist? | Why Outsourcing Typing Works

Can I record Microsoft Teams meeting?

With the new way of working and meetings needing to be conducted virtually, the use of Microsoft Teams has skyrocketed as we are no longer able to sit down around a table.

By now everyone knows the advantages of using Teams rather than a conference call but did you know you can record your meeting?

Obviously this is great to give you a reminder of what was said but where this facility really comes into its own is if the meeting needs to be transcribed.

Whilst typists are used to having a dictaphone placed in the middle of a meeting, the record button pressed and everyone talking, problems would often be encountered with being unable to distinguish one speaker from another especially with similar accents.

Ask any typist and they’ve all encountered this, and it can be frustrating as we want to make a complete record of that meeting.

But with Teams, being able to see the individual participants is a godsend as we can match a voice and face, and ensure an accurate account of the meeting.

To start recording, go to the meeting controls and select More options - Start recording.

To stop recording, go to the meeting controls and select More options - Stop recording.

The recording is then processed and saved to SharePoint if it was a channel meeting or OneDrive if it was any other type of meeting.

Note: guests and external attendees can only view the recording if it’s explicitly shared with them.

Microsoft Teams is able to be transcribed via Express Scribe with the video recording, though sadly not with Olympus software. So, if you need a meeting to be transcribed you need to ensure your typist has Express Scribe (which we do at BackupTyping). The meetings can be played back with a media player but this does not give you the ability to stop and start, which Express Scribe does.

BackupTyping provides a fast, accurate and experienced transcription for property professionals - saving you time and money. Call us on 020 7096 1663 to find out how we can help you.