Which Transcription Service? – Specialist versus Non-Specialist

No doubt you have found many different outsource transcription companies online.

Which one will be best for you?

There are outsource transcription companies who cover a wide range of industries and others who specialise in one – one that they know really well.

If you are, for example, in the medical industry we would recommend you only use a specialist medical transcription service who will give you the best and easiest transition to outsourcing transcription.

If you are in the property industry, again use a specialist.

As specialists your documents are simply going to be more accurate.

BackupTyping specialises in typing documents for the UK property industry.

The team has a property industry background which gives us the ability to truly understand what you are saying and your terminology without a second thought, allowing the focus to be on documents being accurate and branded to the organisation.

BackupTyping believes this gives property-focused organisations looking to outsource their typing the ability to relax when sending dictation out in the same way you would send to an in-house member of staff.

So, make sure you choose a specialist transcription service to you get the best possible service that starts straight away and allows you to focus on more profitable areas of your business immediately.

BackupTyping provides a fast, accurate and experienced transcription for property professionals - saving you time and money. Call us on 020 7096 1663 to find out how we can help you.

Human Service Transcription versus Speech Recognition

Not gonna lie, we may be a bit biased on this one! However, we really do believe that nothing beats the personal touch when having your documents typed.

Speech recognition certainly has improved greatly over the years since its inception and, to be fair, it does work very well for some documents.

Speech recognition will do a pretty good job at a plain document without formatting, but it does need to be thoroughly checked by the dictator as without the sentience of a human being it is going to literally type what you say, which can be annoying and/or amusing.

On the other hand, a human transcriber is going to be thinking while listening to your speech.

If you are using the right transcriber with knowledge in your industry, understanding is going to be easy without any strange misinterpretations.

We are humans at BackupTyping.

We know what you’re talking about, we will add grammar so you don’t have to dictate it, we will format documents as we go along which cuts out extra time at the end, we will make sense of what you are saying in case you get a bit lost while dictating, we will remember you are talking about 50,000 sq ft and not 15,000 sq ft.

It will be just like having an in-house typist who is going to put thought into the documents being prepared using your templates.

Sadly, speech recognition cannot do all that for you, so choose the right transcription service for your industry and enjoy the benefits of having a human type your documents.

Our experienced transcription typist professionals have all these skills and can ensure that you always receive the best and most accurate piece of work possible – a machine really can’t provide a service like that!

BackupTyping provides a fast, accurate and experienced transcription service for property professionals - saving you time and money. Call us on 020 7096 1663 to find out how we can help you.

Can I record Microsoft Teams meeting?

With the new way of working and meetings needing to be conducted virtually, the use of Microsoft Teams has skyrocketed as we are no longer able to sit down around a table.

By now everyone knows the advantages of using Teams rather than a conference call but did you know you can record your meeting?

Obviously this is great to give you a reminder of what was said but where this facility really comes into its own is if the meeting needs to be transcribed.

Whilst typists are used to having a dictaphone placed in the middle of a meeting, the record button pressed and everyone talking, problems would often be encountered with being unable to distinguish one speaker from another especially with similar accents.

Ask any typist and they’ve all encountered this, and it can be frustrating as we want to make a complete record of that meeting.

But with Teams, being able to see the individual participants is a godsend as we can match a voice and face, and ensure an accurate account of the meeting.

To start recording, go to the meeting controls and select More options - Start recording.

To stop recording, go to the meeting controls and select More options - Stop recording.

The recording is then processed and saved to SharePoint if it was a channel meeting or OneDrive if it was any other type of meeting.

Note: guests and external attendees can only view the recording if it’s explicitly shared with them.

Microsoft Teams is able to be transcribed via Express Scribe with the video recording, though sadly not with Olympus software. So, if you need a meeting to be transcribed you need to ensure your typist has Express Scribe (which we do at BackupTyping). The meetings can be played back with a media player but this does not give you the ability to stop and start, which Express Scribe does.

BackupTyping provides a fast, accurate and experienced transcription for property professionals - saving you time and money. Call us on 020 7096 1663 to find out how we can help you.

Who needs a transcription service?

Anyone who dictates, into their phone or a specialist dictation machine, needs their words typed out into the appropriate format and therefore will need a transcription service.

You could transcribe your words yourself but this would be a tedious process without the appropriate transcription machine.

If you have a transcription machine it will still be pretty slow going unless you are a trained audio typist with a minimum typing speed of 80 wpm.

If you do not type at 80 wpm and do not have a transcription machine then you need a transcription service!

Your transcription service could in effect be your secretary at the office (if you have one) but this may not be the best use of a secretary’s time.

True secretaries are not typists, they will organise your business day for you and should not be inundated with piles of dictation.

So, the answer to the question ‘who needs a transcription service?’ is anyone who dictates and wants their words put to paper in the most time and cost-efficient manner possible.

BackupTyping provides a fast, accurate and experienced transcription for property professionals - saving you time and money.  Call us on 020 7096 1663 to find out how we can help you.