Why Choose a Specialist Property Typing Company?

Why Choose a Specialist Property Typing Company?

If you have searched for a property typing company, there is a good chance you already know the problem.

Reports need producing.  Templates need following.  Deadlines are tight.  Internal staff are busy.  And valuable professional time is being lost to document preparation.

That is where the right support makes a real difference.

At BackupTyping, we are a specialist property typing company established in 1999, working exclusively with surveyors and property professionals across the UK.

We do not try to cover every industry.  We focus on one and do it properly.

What Does a Property Typing Company Do?

A professional property typing service helps surveyors and property businesses turn dictation of reports, site notes, rough drafts, handwritten notes and audio files into accurate, polished documents.

This can include:

In simple terms, we help turn information into finished documents that are ready to send.

If you would like to understand the wider process, read What Is Audio Transcription for Chartered Surveyors?.

Why Use a Specialist Property Typing Company?

Many general typing companies can type words.  The difference is understanding what those words mean.

Property work includes technical terminology, specific formatting, figures, measurements and report structures that are not familiar to everyone.

A specialist survey report typing service understands terms such as:

That matters because it reduces mistakes, saves checking time and improves the final result.

Why General Typing Services Often Fall Short

A non-specialist service may still produce a document, but it often means:

We regularly hear from clients who were not unhappy with their previous provider, just frustrated by delays or the amount of fixing still needed afterwards.

If you are weighing up whether it is worth doing internally, read Fee Earner or Typist? | Why Outsourcing Typing Works.

Property Report Typing That Works to Your Deadlines

Surveying work rarely fits neatly into standard office hours.

Sometimes a report is needed urgently.  Sometimes it needs to go the same day.  Sometimes tomorrow morning is too late.

That is why we offer flexible turnaround options:

We work to your timeframe, not the other way round.

That is one reason many firms choose us as their ongoing property report typing company.

We Work With Your Templates

Most firms do not want a generic document.

They want reports prepared in their own:

We type directly into client templates so documents come back consistent and ready to issue.

This saves even more time internally.

Using Us Alongside AI and Speech-to-Text

Many firms are now using speech-to-text tools or AI to create first drafts.

That can be useful.

What often still takes time is:

This is where our property typing service works well alongside modern tools.

Use technology for speed.  Use us for the finished result.

For more on this, read Using AI for Survey Reports?.

How to Send Work to Us

We make it straightforward.

You can send work by:

Many clients simply dictate on our free dictation app on their phone and send it to us in a couple of clicks.

Who Uses BackupTyping?

We support:

Some clients use us every day.  Others use us only when workloads increase or staff are away.

Both are fine with us!

Need Property Tying Support?

If you are searching for a property typing company, you probably do not just need typing.  You need reliability, speed, accuracy and a team that understands property work from the outset.

That is exactly what we provide.

If you need a trusted property typing service or survey report typing company, call 020 7096 1663 or email us today.  

BackupTyping has specialised in transcription for surveyors and document production since 1999.

dictation app for surveyors

It's just typing right?!

NO … a specialist audio typing service is so much more than that!

An expert audio typist has been trained how to produce fast and accurate documents from dictation, resulting in a flowing movement over the keyboard and foot pedal - compare it to a talented pianist; fingers flowing smoothly over the keys and a foot rhythmically working the pedal - to produce documents in the most efficient way.

Not only is good practice required but also the ability to interpret what is being said and including adding correct grammar where appropriate without wasting valuable time stopping and starting.

Then better still are the industry expert audio typists.  These typists know and, more importantly, understand what you are saying - not just taking a stab in the dark.

And even better for all property professionals are property industry expert audio typists!  These typists know what dilapidations are and why they are done.  These typists know all about arbitrations and the formal layout required.  These typists can correctly hear and spell building terminology.

Property industry expert audio typists

So we disagree, it is not just a bit of a typing.  A great audio typist just makes it look easy!

Here's another reason to use the services of an experienced audio typist - We Tried Speech to Text - Backup Typing

 

BackupTyping has a team of property industry expert audio typists ready to get your documents typed and with our clients when you need them.  We work to your timescale, not you to ours.  From 2 hours to 24 hours – what do YOU need?

Simple, easy, cost effective solution – let us make your working life easy.

Fee Earner or Typist? | Why Outsourcing Typing Works

Fee Earner or Expensive Typist? 

Would you pay £100 to have a two page letter typed?  Of course not BUT you probably are.  

As a fee earner for your company, typing is the last thing you should be doing.  

Many people will think ‘well it's just a bit of typing’ but it will end up costing you a lot more than your time.  

Imagine a very normal scenario, you have a two page letter to type so approximately 1000 words.  

For a normal ‘pick and peck’ non-typist 1000 words will take approximately 40 minutes just to type and then to read through and correct any errors, add another 20 minutes so that’s 60 minutes.   

However, during the 60 minutes you’ve take 3 phone calls (maybe a lot more).  For the sake of argument let’s say one call is a quick 5 minutes but the other two are longer so perhaps 15 mins each which means during that hour you’ve been interrupted three times.  

And each time when you go back to your letter you need to gather your thoughts again, check where you got to and start again, taking a few minutes each time.  By the time you add all the time up, its probably close to 100 minutes – for a two page letter!  

But – you’ve saved the company money by typing it yourself rather than outsourcing it.  Actually no.  You used 60 minutes of your time doing the actual typing which as a fee earner (for example) is £100 per hour (your hourly charge to a client).  That’s one hour of doing less fee earning work, one hour less looking after your clients' needs.    

What would it cost to outsource to a property audio typing service?

If you dictated those 1000 words at a leisurely dictation speed of 100wpm that takes you 10 minutes to dictate.  Once dictated simply send to a transcription company. You can now focus on fee earning work.       

At BackupTyping we work on a 1:3 ratio ie 10 minutes would take us 30 minutes to type and proof read.  On our ‘same day’ service this would only cost £14.00, a considerable saving in money and in time.  

In a world where saving time and money is paramount it makes sense to outsource. 

 

BackupTyping provides a fast, accurate and experienced transcription for property professionals - saving you time and money. Call us on 020 7096 1663 to find out how we can help you.

Property audio typing/transcription service to Chartered Surveyors - it's what we know, we speak your language.

Who needs a transcription service?   Especially a property typing specialist

Recommendation creates opportunity for BackupTyping’s property report transcription services

Backup Typing has been providing property report transcription services for Tuffin Ferraby Taylor for two years. The business needed a robust solution to assist them with peaks in demand for secretarial cover.

The audio typing cover BackupTyping provide was required for a number of reasons – some of the secretarial staff were part-time, cover for normal busier peaks in workload, holiday cover, and, at month-end, the secretarial staff were needed for other duties such as invoicing, which invariably takes them away from typing property reports for a couple of days.

Therefore, flexible support was needed to supplement their secretarial staff with professional transcription services that could be called upon confidentially, quickly and efficiently by all involved in the process.

History of transcription services for Tuffin Ferraby Taylor

Our services to the company came about from a senior member of staff who had used BackupTyping at their previous employment to deal with the same peaks in demand for confidential, quality and rapid turnaround services.

The member of staff very kindly recommended us to Christine Keates-Lewis, the Creative HR & Operations Manager.

As this was a direct recommendation from a colleague Christine was happy to approach BackupTyping having discounted other outsource transcription service companies.

With the events of the last 12 months and a complete change in working environments that has prevailed for many businesses, TFT wanted to enhance their infrastructure knowing that they could rely on the services of BackupTyping for professional, knowledgeable and experienced audio typing requirements.

A changing market requires a fluid approach to property report transcription requirements

This is a very typical outcome of the current changes many businesses are having to make. The unpredictable market means that the sector is requiring a more fluid approach to generating property reports. BackupTyping are able to provide that support with an efficient and dynamic range of services to meet the continued demands of the industry and our clients.

How much is a transcription service?

How Much Does Transcription Cost?

Transcription companies generally all charge per minute of dictation time.

This gives you the ability to calculate your cost instantly.

How Transcription Pricing Works

There are different structures to charging with most offering a 24-hour turnaround of documents as a standard service with the added services of same-day and overnight – all charged at different dictation minute rates.

You do need to check out the pricing structure quite carefully though, as they can look the same until you check how quickly you are getting your documents returned.

Another important consideration when looking at transcription services is to check they specialise in your industry – this really can make the difference in how the service runs and definitely the quality of documents you get back.  This will ensure that outsourcing your typing works for you!

Here at BackupTyping we specialise in property transcription and believe that transcription costs should be clear and transparent to ensure the service remains a cost-efficient solution for our clients.  We look at it a bit differently.  As ex-property secretaries we have always worked on the basis that what is dictated that day needs to hit the postbox/email address that day, so our standard service is Same-Day, giving a quick transcription service.  We do also have an urgent, overnight and 24-hour service of course.

This gives you the ability to choose when you need a document back and know what that charge will be before you have sent it.

Find Out if Transcription is Cost-Effective for You

You will find a free trial generally available, probably with a maximum limit of dictation, allowing your organisation to test out a company so you can rest assured they are as good as they say are!  In practice, most clients are surprised how low the cost is compared to their own time.

We also offer copy typing and document formatting services.

With BackupTyping there are no sign up fees or any hidden costs.

To instantly see our transcription service prices click here.

 

BackupTyping provides a fast, accurate and experienced transcription for property professionals - saving you time and money. Call us on 020 7096 1663 to find out how we can help you.