Who Is Formatting Your AI Reports? And How Long Is It Taking?

AI can produce a surprising amount of text in a very short time.  For surveyors using speech-to-text and AI-assisted report writing, that’s an obvious advantage.

But there’s something we keep coming back to.  Who is formatting all these reports?

The Part Nobody Talks About

Imagine you’ve finished a building inspection and used speech-to-text to prepare your initial report.  You’ve got the content, you’ve checked it and made the necessary corrections.

Now it needs to keep to your firm’s report template.  The headings aren’t quite right, the spacing has gone peculiar, a table has moved onto the next page and then the photographs need inserting.

Before long, you’re spending an hour doing something you thought the technology was going to save you from.  Sound familiar?

Your Time Is Still Valuable

Chartered surveyors spend years developing their professional knowledge.  Their clients are paying for that knowledge, their judgement and their experience.

Spending the afternoon wrestling with Microsoft Word probably wasn’t part of the plan. We explored the cost of this in Fee Earner or Typist? Why Outsourcing Typing Works.

It may be worth considering whether professional document formatting services could take some of that work off your desk.

We Can Work With What You’ve Already Produced

You don’t have to send us an audio recording.  If you’ve used speech-to-text to produce a draft, we can work from that.  If you’ve prepared the report yourself but need it formatted into your existing template, we can do that too.

Our team works with property reports, building surveys, dilapidations schedules and other specialist documents.  We understand the importance of following a firm’s established layout and producing consistent documents.

We won’t pretend to replace the surveyor’s technical judgement, that remains with the person preparing and approving the report. Our job is to make sure the document is properly presented and to flag anything that needs clarification.

For a closer look at this workflow, see Using AI for Survey Reports? Here’s Where Human Support Still Saves Time.

Perhaps It’s Time to Change the Process

AI may reduce the time spent preparing a first draft but there’s little benefit if all that saved time is spent correcting formatting afterwards.

Prepare your report using whichever method suits you, then send it to BackupTyping for document production.

Already using AI or speech-to-text? Send us your draft and let us take care of the formatting.

To speak to a human call 020 7096 1663 or email us hello@backuptyping.co.uk.